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Careers at Pikes Peak Community College

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A list of non-Classified career opportunities are below.  Non-Classified career opportunities are determined to be professional level work as defined by the Colorado Division of Human Resources.    
Visit the State of Colorado career page for Classified employment opportunities.   

Review an example cover letter or helpful tips in submitting an employment application.  

Human Resource Services

Assistant to the Dean of Math and English

Apply now Tracking Code: 40079
Work Type: Full-time
Categories: Professional/Technical
Salary: 54,000 to 55,000 annual gross

Salary Updated 08/31/2022

The assistant to the dean for the math and English (ME) division supports the dean in organizing and managing division operations, overseeing budget and data needs, and supervising administrative assistants.

The college is looking for a successful leader, which is defined by colleagues as a trusted advisor whose empathy is demonstrated through inclusiveness and service to others. This person will be described as having integrity, humility, and an inviting demeanor that puts those around them at ease. This leader will demonstrate a strong commitment to the value of diversity among students and staff, as well as sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disabled, and ethnic backgrounds of PPSC students. The individual works together with colleagues to create an atmosphere of trust and respect in which all can succeed.

Reports To:  Dean of Math and English

Minimum Qualifications

  • Completed baccalaureate degree from a regionally accredited institution.
  • Two years of professional level administrative and supervisory experience. 
  • Two years of professional level experience in organizing and managing operations.
  • Two years of experience using word processing, database and spreadsheet software.
  • Two years of experience analyzing and preparing budget and data reports.

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge.  Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

  • Completed master’s degree from a regionally accredited institution.
  • Three years or more of professional level administrative and supervisory experience in higher education. 
  • Three years or more of professional level experience in organizing and managing operations.
  • Three years or more of experience using word processing, database and spreadsheet software.
  • Three years or more of experience analyzing and preparing budget and data reports.
  • Demonstrated understanding of the college mission.
  • Demonstrated progressive leadership ability and successful record of innovation.
  • Demonstrated resilience and ability to embrace change in the ever-changing environment of higher education.

Salary range is $54,000.00 to $55,000.00 annual gross.  For full consideration, all application materials must be received by 4:00 p.m. on September 6, 2022.  Applications accepted until position is filled.  

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Application Instructions:  Application must be submitted online.  Incomplete applications may not receive full consideration.  A complete application will include:

  • Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
  • Resume - Reflect experience, education, knowledge, skills, and abilities.  
  • Unofficial Transcripts - Unofficial transcripts for all degrees conferred.  Official transcripts are required if hired for the position.  
  • Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits.  Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions 

  • Exercise initiative, judgment and discretion in organizing and managing the ME division operations and ensure deadlines are met.
  • Oversee operations including developing, evaluating and modifying office operations to maintain efficiency and ensure professional standards are met
  • Implement and oversee division operations
  • Determine appropriate file system and retention of files
  • Maintain and control all records
  • Monitor reminder files to ensure deadlines are met.
  • Oversee the supervision of administrative assistants. This includes providing support and training, scheduling and coordination of division administrative support coverage, and overseeing the assigned duties for both quality and completion.
  • Maintain a professional environment with high customer service standards for those being served.
  • Oversee the development of goals and the completion of annual evaluation process for administrative assistants.
  • Investigate and resolve minor problems relating to rules, regulations and procedures as well as issues concerning office support.
  • Oversee the budget and supervise the quality and completion of the budgetary needs.
  • Prepare budget reports, provide budget analysis, and coordinate budget initiative requests.
  • Oversee the division of OCE and auxiliary accounts, as well as division and department purchasing procedures.
  • Work in coordination with financial services, business services, purchasing, and information technology support services.
  • Oversee division data needs and supervise the quality and completion of the data needs.
  • Prepare data reports, provide data analysis, and oversee division databases.
  • Work in coordination with the institutional research department.

General Duties, Skills, Knowledge, and Abilities

  • Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
  • Demonstrated leadership ability.
  • Demonstrated ability to effectively supervise staff.
  • Demonstrated ability to plan, organize and measure complex programs and processes.
  • Demonstrated ability to manage multiple projects simultaneously.
  • Demonstrated ability to employ qualitative as well as quantitative analytical process to identify and resolve problems.
  • Demonstrated ability to read, understand, and interpret educational procedures.
  • Demonstrated excellent interpersonal, verbal and written communication skills.
  • Demonstrated ability to use various computer programs and applications.
  • Demonstrated the ability to analyze and prepare budgets and data reports.
  • In addition to the specific duties and responsibilities included herein, PPSC administrators are responsible for certain general duties and responsibilities listed in the PPSC policy and educational procedures manuals.
  • All other duties as assigned.

This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.   

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution.  We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging.  Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.

Advertised: Mountain Daylight Time

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